Privacy Policy
The Parochial Church Council (PCC) of St Thomas’, Noak Hill
Privacy Policy
1. Your personal
data – what is it?Personal data relates to a living
individual who can be identified from that data.
Identification can be by the information alone or in
conjunction with any other information in the data
controller’s possession or likely to come into such
possession. The processing of personal data is governed by
the General Data Protection Regulation (the “GDPR”).
2. Who are we?The Parocial Church
Council (PCC) of St Thomas’ Noak Hill is the data controller
(contact details below). This means it decides how your
personal data is processed and for what purposes.
3. How do we process your personal data?The
PCC of St Thomas’ Noak Hill complies with its obligations
under the “GDPR” by keeping personal data up to date; by
storing and destroying it securely; by not collecting or
retaining excessive amounts of data; by protecting personal
data from loss, misuse, unauthorised access and disclosure
and by ensuring that appropriate technical measures are in
place to protect personal data.
We use your personal data for the following purposes: –
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To enable us to provide a voluntary service for the
benefit of the public in a particular geographical area
as specified in our constitution;
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To administer membership records;
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To fundraise and promote the interests of the charity;
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To manage our employees and volunteers;
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To maintain our own accounts and records (including the
processing of gift aid applications);
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To inform you of news, events, activities and services;
4. What is the legal basis for processing your
personal data?
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Explicit consent of the data subject so that we can keep
you informed about news, events, activities and services
and process your gift aid donations and keep you
informed about diocesan events.
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Processing is necessary for carrying out obligations
under employment, social security or social protection
law, or a collective agreement;
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The processing relates only to members or former members
(or those who have regular contact with it
-
There is no disclosure to a third party, unless required
to do so by law
5. Sharing your personal data Your
personal data will be treated as strictly confidential and
will only be shared with other members of the church in
order to carry out a service to other church members or for
purposes connected with the church. We will not share your
data with third parties without your consent.
6. How long do we keep your personal data? We
keep data in accordance with the guidance set out in the
guide “Keep or Bin: Care of Your Parish Records” which is
available from the Church of England website [see footnote
for link].
Specifically, we retain electoral roll data while it is
still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which
they relate; and parish registers (baptisms, marriages,
funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the
following rights with respect to your personal data: –
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The right to request a copy of your personal data which
the PCC of St Thomas’ Noak Hill holds about you;
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The right to request that the PCC of St Thomas’ Noak
Hill corrects any personal data if it is found to be
inaccurate or out of date;
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The right to request your personal data is erased where
it is no longer necessary for the PCC of St Thomas’ Noak
Hill to retain such data;
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The right to withdraw your consent to the processing at
any time
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The right, where there is a dispute in relation to the
accuracy or processing of your personal data, to request
a restriction is placed on further processing;
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The right to lodge a complaint with the Information
Commissioners Office.
8. Further processing If we wish to use
your personal data for a new purpose, not covered by this
Data Protection Notice, then we will provide you with a new
notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and
processing conditions. Where and whenever necessary, we will
seek your prior consent to the new processing.
9. Contact DetailsTo exercise all
relevant rights, queries of complaints please in the first
instance contact the PCC data controller at
privacy@stts.org.uk. You can contact the Information
Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the
Information Commissioner’s Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire. SK9 5AF.
